In high use, as with call centers and open office settings, office headsets are an essential tool in many workplaces. However, if you are using your headsets daily, you must take the time to take care of your headsets properly so they last longer and work correctly. Proper storage and regular cleaning can prevent damage, keep them in good working order, and expose your old filing cabinets to a longer lifespan.
In this article, we’ll give you tips for headset maintenance, and show you how to clean and care for your office headsets.
1. Maintaining Your Headset is Very Important
Headsets are an investment. A well-maintained headset can provide years of dependable service for customer service, virtual meetings, or common in-office usages. Maintenance saves you from breakdowns and also boosts sound quality and hygiene. As with all items used frequently, high use can cause wear and tear as well as germs and dirt, so cleaning and keeping it well cared for is even more important.
These office headset maintenance tips will help you extend the life of your office headsets.
2. How to Clean Office Headsets
Day in and day out, office headsets collect dirt, dust, and oil from use. Keeping them clean is excellent practice, and in shared workspaces, regular cleaning maintains good hygiene. Here’s how you can keep your headsets clean:
Step 1: Disconnect the Headset
Unplug the headset from any devices before cleaning, and if possible, take off the ear cushions for easier access to the surfaces.
Step 2: Wipe Down the Exterior
Wipe down the exterior of the headset—ear cups, microphone, and headband—using a soft, lint-free cloth. To remove dirt, fingerprints, and oil from surfaces, you can dampen the cloth with mild soap and water or use a disinfectant wipe. Don’t soak the cloth to prevent moisture from getting inside the internal components.
Step 3: Clean the Ear Cushions
Ear cushions tend to gather sweat and dirt. If possible, remove cushions (and clean only the cushions, if they are removable, with a damp cloth and mild soap). Ensure they are thoroughly dry before putting them back on.
If your ear cushions become worn or damaged, replace them to ensure optimal comfort and hygiene.
Step 4: Clean the Microphone
If the microphone has a foam cover, clean it carefully. Use a small brush to gently remove dust and debris. Foam covers tend to harbor bacteria over time, so it’s important to replace them periodically, especially in high-use environments.
Step 5: Sanitize Regularly
In high-use environments where headsets are shared, it’s important to sanitize them. Use alcohol-based wipes to clean areas that come into contact with skin, such as the ear cushions and headband, to kill bacteria and germs.
3. Proper Storage Tips
Properly storing your headset when not in use will not only help prevent damage but also extend its lifespan. Here are some tips on how to store your office headsets:
Don't Leave Headsets on the Desk
Leaving headsets lying around exposes them to accidental drops, spills, or even cable tangling. Always store them in a safe place, such as a headset case or a dedicated stand.
Use a Headset Stand
A headset stand keeps your headset in a secure position, preventing the headband from stretching or the ear cushions from being crushed. This is particularly useful in call centers where headsets are shared.
Keep Cords Untangled
For wired headsets, ensure the cord is properly coiled to prevent tangling. Over time, a tangled cord can cause internal wire damage, affecting your headset’s performance. Use velcro straps or cable clips to keep cords organized.
Store in a Cool, Dry Place
Avoid exposing your headsets to direct sunlight or high humidity. Extreme temperatures or moisture can damage the internal components, leading to poor performance. Store your headsets in a cool, dry place when not in use.
4. Handling and Usage Tips
Cleaning and proper storage of your headset are just as important as proper handling. Here are some handling tips to reduce wear and tear:
- Avoid Yanking Cables: Always grasp the connector, not the cable, when unplugging your headset to prevent wire damage.
- Adjust Gently: Be gentle when adjusting the headband or microphone boom. Forcing these parts can weaken the structure of the headset.
- Do Not Overextend the Headband: Stretching the headband too far can cause it to lose its shape or even break. Adjust it just enough to fit comfortably.
- Avoid Eating or Drinking Near Headsets: Spilled food or drinks can cause irreparable damage to your headset. Make it a habit to avoid using headsets while eating or drinking.
5. Replacing Worn-Out Parts
Parts of your headset, such as ear cushions and microphones, will eventually wear out even with regular care. Replacing these parts is essential to maintain performance and comfort. Many office headset manufacturers offer replacement parts, such as ear cushions, microphone covers, and cables.
- Ear Cushions: Replace them when they become worn, lose their shape, or show signs of cracking.
- Microphone Covers: Replace foam microphone covers regularly to prevent contamination, especially in shared environments.
- Cables: If your headset has a detachable cable, replace it when it begins to fray or show damage.
6. How to Extend the Lifespan of Your Headset
By following the steps outlined above, you can help extend the lifespan of your office headset. Here are additional tips for keeping your headset in top condition for as long as possible:
- Use Protective Cases: When traveling or commuting, always use a protective case to prevent damage from drops or impacts.
- Rotate Usage: If you have more than one headset, rotate them to avoid overusing a single device.
- Regular Inspection: Periodically inspect your headset for signs of damage or wear. Catching issues early can prevent more significant problems down the line.
Conclusion
To ensure your office headsets last as long as possible and perform optimally, proper maintenance and care are essential. By following these headset maintenance tips, including cleaning, storing, and replacing worn-out parts, you can prolong your headset’s life and keep it in excellent condition, even in high-use environments like call centers and offices.
Taking care of your headsets will not only protect your investment but also ensure that they deliver clear communication and comfort during long work hours.